Youth Group

Winterfest 2016 – Parent/Teen Info

Hey everyone!  Just a few days until Winterfest!  I wanted to pass along some last minute details.

CLICK HERE for all the specific details you may have missed earlier.

The Rooming List will be in another post but it’s basically split up MS/HS and Boys/Girls so you pretty much know who you will be rooming with.

You can download the information that’s below HERE  – it’s in PDF form so you can print it off.


Winterfest 2016 Parent/Teen Info Sheet

February 19-21, 2016


  • ADULT CHAPERONES – please be at the building at 5 AM
  • TEENS – Be at the building between 5 and 5:15AM Friday morning—we will load the bus at 5:15 (Seniors, Juniors, etc.)
      • Make sure you’ve eaten or have your breakfast with you!
      • PUT YOUR OWN LUGGAGE IN THE CARGO BAY (below the bus)- keep your carry on items – including MEAL MONEY for stops. Take your pillows, money and anything you will need for the trip with you on the bus and go inside the building.
      • Use the bathroom before you get on the van
    • We should be back by around 9 PM on Sunday night.
      • We will have students call parents when we are 3-4 hours away in Paducah.
      • Our adults have to get home so they can go to work the next morning, please try to be aware of return times posted on twitter or text messages so everyone can get on home. Unless we hit unexpected traffic or weather, we are usually with 10-15 minutes of projected times 4 hours out.
      • Students will not be dismissed until the bus is cleaned out and Mike & the driver give the OK—parents please help us with this.


Communication – Parents can keep up to date on any changes, etc.

  • To check our status (This is how we will communicate with parents.)
    • You can check Twitter – ) or
    • Make sure you’re signed up for our youth group texting service
      • go to and click on “communication” and then click on “Middle School” and/or “High School”
    • You are welcome to text me – 317.796.8720 – or another adult- we will respond as quickly as we can.
      • When calling chaperones or kids please remember:
        • There are sparse areas where cell phone coverage may not work. This is especially true in the Convention Center.
        • Texting may be more effective as we will get a text after we get back into cell coverage
        • We may be in session and unable to immediately return a call.



  • Bath Towel!!! While there are some in the condo…they are very thin and will most likely be used by someone else J
  • Several in each room will want to bring a blanket or sleeping bag and pillow. We will be packed in pretty tight!
  • $ for meals – 8 meals (eat breakfast before you come or bring it with you on the bus WE ARE NOT STOPPING FOR BREAKFAST)
    • Can bring cereal bars, etc for breakfasts (Sat & Sun) if you want to sleep in or save money.
    • Can bring your OWN food for any or all meals
      • Fridge, Microwave & toasters available.
      • DO NOT plan on using STOVE!!!
    • Can eat fast food all weekend
    • ??? Saturday night $5 – order pizza & drinks – depending on final schedule, this may or may not be a possibility.
  • $ for souvenirs (not necessary)
  • Gadgets – remember, they are easy to get lost or stolen – it’s your responsibility to keep up with them.
    • Phones – OFF or silenced during sessions and group devo
    • iPods/Music – ONLY during “quiet time” on the bus AND bed time (see more below)
      • not any other time during the day (including free time)
      • disregarding will get the iPod confiscated for the weekend!!!
    • You can bring a portable speaker – as long as your music is suitable for youth group
    • Gameboys, DS, etc can be out if you’re playing it with someone else but no earphones



  • Please remember – we have 54 people attending this trip. It is important that you listen. It is important that you follow the rules. They are made to make it the best possible trip for everyone.
  • AS USUAL on ALL of our trips – no earphones as a general rule. We will have a “quiet time” during the first few hours Friday when they can be used but generally you will be asked to put them away. You can play your playlist over the bus speakers if you like—and everyone agrees it’s good music 🙂 .
  • It is important to stay together when we are heading into sessions. Our group will sit together. No you may not sit with people from other groups. Someone from another group may sit with us if there is room.
  • SNACKS – yes – bring them
    • We will have an empty cooler
  • BUS
    • Inside voices
    • 2 stops – bathroom on board – use the bathroom only in an emergency – especially on the way there!
  • REST
    • We WILL be up late Friday night and Saturday night
    • Lights Out means – SLEEP!
  • GROUPS & free time
    • Middle Schoolers must be with an adult at all times
    • High Schoolers must be in groups of 5
    • No guys in girl rooms or girls in guy rooms
      • The exception will be during freetime in the COMMON ROOM (TBA)
    • ONLY BRING WHAT YOU CAN CARRY IN 1 TRIP to and from the bus!
    • If you bring something illegal, you may be sent home (via Greyhound) immediately at your parents’ expense.



Categories: Youth Group